Project Manager

We currently have an open Project Manager position in our Forest, VA location.
Position Summary: The Project Manager will serve as the direct liaison between clients, sales reps and internal departments. Communicating and coordinating job instructions for all assigned projects to the appropriate departments. The Project Manager will maintain customer satisfaction, in a timely manner, utilizing professionalism to produce a quality product while upholding the highest level of commitment to Innovairre.
Essential Functions and Responsibilities
Time Lines-Project Managers maintain work flow using production milestones generated by the Scheduling department. It designates completion dates at each stage of production. It is up to the PM to follow-up with each department to ensure the completion of the project and to meet the client‚ s mail date.
Order Entry-Compare project quotes to the Sales Rep‚ s pricing proposal. Upon reviewing the two documents, the PM will alert the Sales Reps and Estimating Department of any discrepancies that may necessitate a re-quote. This paperwork along with a client signed proposal and time line will be submitted into Scheduling to turn job live. Once the job is turned live the PM will enter the Print Work Order detailing the print, laser, and production specifications for each project.
Artwork-Ensure that the client‚ s artwork follows manufacturing guidelines as established by Innovairre. The PM will electronically submit the artwork with the Print Order Form to the Project Engineer that in turn will work its way to the Pre Press Department. Pre Press will follow the Print Order Form instructions as specified by the PM for retrieving art files. (i.e. FTP site, MAC disk, e-mail)
Information Technology-The PM will review and submit the client‚ s data files, file layout, laser mock-ups, and data processing instructions to the data processing team. The data processing instructions will consist of information pertaining to package weight, package dimensions, designate variable data, client‚ s sort preference, postal specifications and sample requirements. The instructions will also provide component size and layout.
Pre-Billing-Projects will be pre-billed within 24 hours of completion or mailing. The PM will use the client signed proposal for pricing and determine if the pre-bill is partial or final. Extra charges will be added as approved by the clients during production.
Quality Controls/Approvals
  • Artwork will be checked to make certain clients specifications are followed. First by PM, black/white laser proofs determine placement and dimensions. Second by Prepress, color/dylux proofs show color breaks and that the component is backed-up correctly. Proofs are then sent for client approval.
  • Laser set-ups are inspected for text placement and variable data. Set-ups are then sent via PDF and or lives to the client for approval.
  • PM will walk the Production floor ensuring the manufacturing of the project is meeting the client‚ s expectations.
  • Client samples are inspected for color, lasering, and insert order.
  • PM may enter a request for quote and/or prep a sales proposal while a Sales Rep is out of the office.
  • At times, a PM may need to be available after work hours to field questions and concerns for projects in production.
  • PM prepares reports as requested by department supervisor/manager.
  • Assist in training new PM‚ s as requested by department supervisor/manager
  • Attend additional training classes or seminars (on and off site).
Position Requirements- A thorough knowledge and background in commercial printing, laser imaging, data processing, mail processing, postal regulations and related terminology are preferred. Above average communication skills are required to convey project status or concerns to clients (both oral and written). Approach the position with an aptitude to understand manufacturing guidelines as determined by Innovairre and the propensity for self improvement. Have the ability to work well with other associates in a professional manner with a desire and attitude to achieve and excel.
Personal Protective Equipment- This position does not require personal protective equipment. However, select areas of the manufacturing do require hearing protection upon entry.

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